The intranet is a private network that is only accessible by members of a certain organisation. It is intended for the exclusive use of a company and its associates, such as employees, customers, and other individuals with appropriate authorization. It provides a safe environment for the transmission of information and the sharing of data with authorised users.
Using the intranet, employees can have access to confidential information, a database, links, forms, and apps that have been developed. The internal website functions similarly to a private internet or an internal website that is operated within an organisation for the purpose of granting access to information and records to its personnel. Each machine on the intranet is recognised by a unique Internet Protocol Address (IP Address).
Internet protocols (TCP/IP) are used to communicate with one another, and it is secured from illegal access by firewalls and other security mechanisms. The firewall keeps an eye on all incoming and outgoing data packets to make sure they don’t include any unwanted requests or information. As a result, intranet users have access to the internet, but internet users do not have access to the intranet unless they have been granted permission to do so. Furthermore, in order to access the intranet, the authorised user must be linked to the company’s local area network (LAN) (Local Area Network).
Some of the advantages of using an intranet are as follows:
- ● It is inexpensive, simple to set up and maintain, and it is more secure than the internet and extranet systems.
- ● As a result of streamlining communication, the organisation is able to communicate its data, information, and other resources with its employees without experiencing any lag.
- ● Company announcements, queries, and internal papers can be seen by the whole company’s workforce.
- ● It provides a safe environment in which to store and build apps to assist with business processes.
- ● Because it expedites process and reduces mistakes, it increases the efficiency of the organisation.. As a result, it aids in the achievement of goals by completing work on time.
- ● Before new ideas are put on the company’s internet website, it serves as a testing ground for them. As a result, it contributes to the preservation of the company’s credibility.
- ● Information is communicated in real time, and any changes are reflected promptly to all authorised users who have access to it.
- ● Additionally, many intranets include a mobile application that enables employees to stay connected while on the road.
- ● It assists with project management, as well as tracking workflow and the progress of teams.
- ● It is compatible with mobile devices, which means that it may provide content from the intranet straight to mobile devices owned by employees, like as phones, tablets, and other such devices.
- ● It may also be used to inspire staff, enable employee recognition, and reward them for exceeding expectations when they go above and beyond their job responsibilities.
The Intranet and Its Functions:
Internal networks are composed of three essential components: a web server, an intranet platform, and application software. The web server is a piece of hardware that houses all of the intranet applications and information. It is in charge of managing all requests for files housed on the server, as well as finding the requested files and delivering them to the user’s PC.
The intranet platform, which is software, enables communication tools, collaboration apps, and databases to communicate and collaborate with one another in a fluid manner. It is customised to meet the particular requirements of a company.
The programmes are necessary in order for users to be able to operate efficiently. This category includes the computer tools that allow users to do their tasks, interact and collaborate with one another, as well as retrieve and save information.
Furthermore, the user who wishes to access the intranet must be in possession of a unique network password and must be linked to the local area network (LAN). If a user is working from a remote location, they can acquire access to the intranet by using a virtual private network (VPN), which enables them to sign in to the intranet in order to access information.
The following are some of the disadvantages of intranet use:
- ● Because of the hidden expenses and complexity involved in setting up an Intranet, it may be prohibitively expensive.
- ● If the firewall is not functioning correctly or is not properly placed, it might be hacked by an intruder.
- ● It is necessary to use passwords with high levels of security that cannot be guessed by other users.
- ● Having the worry of losing control over the intranet is a constant concern.
- ● It is possible that duplicate documents may be created, which could generate confusion among employees.
- ● Because you must grant access to various users, it may be difficult for you to maintain control over this network.
Intranet examples include the following:
Educational Intranet: This type of network is typically found in educational institutions such as schools, colleges, and universities. For example, a school intranet is designed to allow teaching staff to communicate with one another and receive information about upcoming events such as exam dates, school functions, and holidays.
Real Estate Intranet: A real estate company’s intranet provides its sales staff with access to all of the relevant brochures, templates, and paperwork that they may require in order to close a transaction. Employees are also kept informed about significant events such as meetings, training, and sessions, among other things. It can also be utilised to communicate motivating messages to the rest of the group.
Health Care Intranet: In the healthcare industry, particularly in large institutions, the Intranet facilitates the collaboration of health care specialists in order to give appropriate care and treatment to their clients. The sharing of information, treatment processes, billing and claims settlement may be accomplished without the need for doctors to transfer from one department to another.
In the IT industry, there is always a lot of information that has to be communicated with all of the staff at the same time. An intranet is a great solution for this. In certain cases, it may be tied to a project that must be finished within a specific time range; for example, it may include guidelines, terms and conditions, and regulations that must be followed when working on a project.